Episode 02: Whimsical Winterfest
|Today's client has a budget of $40,000 and is looking for a whimsical Winter Wonderland to thank the company's staff at The Venue in Alexandria. This beautiful canvas is full of potential to create an amazing event. This time, Vali (pictured) has been nominated to help out our client. So what comes next?|
Mood boards are essential in grabbing the client's attention - especially when you're competing with other agencies for the job. Clients always need to know the 'feel' of the event, which is where mood boards come in.
Mood boards establish a 'vibe,' incorporating images of items to be included as well as setting a general atmosphere for the event.
This mood board includes a lot of whimsical winter imagery, with a heavy emphasis on the colour blue.
Site Inspections and Floor Plans
Floor plans can happen either after or before you get selected to carry out a job, but are usually done after a site inspection.
Site inspections help the event coordinator and crew leader gauge the space we'll be working with, as well as what will fit in said space. Here the area is measured and photographed
Floor Plans show the specifics, looking at how props or sets can fit into a designated space.
These two elements help give clients an idea of how the event will turn out in a more practical way than the mood board.
But wait, there's something different about this job...
Our whimsical Winterfest needed two custom built elements!
|Our whimsical Winterfest needed two custom built elements!
The first thing we needed to build was a virtual fireplace to give the board games room a warm feeling. We also needed giant painted snowflakes to hang from the ceiling. These were organised in advance so we would have time to print the snowflakes and time for the warehouse to build our fireplace
Dealing with Issues
Then, after we've turned on our snow machine and we've decorated the barrels and trees, we leave to let the guests enjoy their winter wonderland...
After the event When the event is over, we bring our Crew back to bump out and take all the props back to our warehouse, satisfied with another great event set up... Until the next one!!